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Sending secure email and attachments?

Discussion in 'Microsoft Office' started by Danny Boy, May 4, 2010.

  1. Danny Boy

    Danny Boy Flightless Bird

    If I want to send an email with attachment (usually in Word, Excel or
    Powerpoint) so that it is secure, and so that the attachment can only be
    opened by someone who knows the "password" that we agree upon, is there a way
    to do this?

    I wasn't familiar with an available option in Outlook, or any specific
    programs or coding that allow for this.

    Btw, can emails themselves be password protected so that the intended
    recipient has to enter an agreed upon password, just to read the content of
    the email (as well as access any attached files included)? If this is
    possible, than I wouldn't need to secure and password protect the attached
    file if the recipient can't even access the content of the email itself
    without a password.

    Any suggestions would be greatly appreciated! Btw, I have the Office 2007
    Suite (Word, Excel, Powerpoint) on my computer, and I'm using a Windows 7 PC.

    Dan
     
  2. Bob I

    Bob I Flightless Bird

    http://www.google.com/#hl=en&source...l=&oq=encrypted+&gs_rfai=&fp=581c98b851fa30a2
    and
    http://office.microsoft.com/en-us/outlook/HP012305361033.aspx

    Danny Boy wrote:
    > If I want to send an email with attachment (usually in Word, Excel or
    > Powerpoint) so that it is secure, and so that the attachment can only be
    > opened by someone who knows the "password" that we agree upon, is there a way
    > to do this?
    >
    > I wasn't familiar with an available option in Outlook, or any specific
    > programs or coding that allow for this.
    >
    > Btw, can emails themselves be password protected so that the intended
    > recipient has to enter an agreed upon password, just to read the content of
    > the email (as well as access any attached files included)? If this is
    > possible, than I wouldn't need to secure and password protect the attached
    > file if the recipient can't even access the content of the email itself
    > without a password.
    >
    > Any suggestions would be greatly appreciated! Btw, I have the Office 2007
    > Suite (Word, Excel, Powerpoint) on my computer, and I'm using a Windows 7 PC.
    >
    > Dan
     
  3. LD5SZRA

    LD5SZRA Flightless Bird

    Office 2003 and Office 2007 should be used to encrypt the
    documents before attaching them to your email. Also, you could
    zip the office files using Winzip and this allows you to encrypt
    the files before attaching them.

    Hope this gives you the idea.



    Danny Boy wrote:
    >
    > If I want to send an email with attachment (usually in Word, Excel or
    > Powerpoint) so that it is secure, and so that the attachment can only be
    > opened by someone who knows the "password" that we agree upon, is there a way
    > to do this?
    >
    > I wasn't familiar with an available option in Outlook, or any specific
    > programs or coding that allow for this.
    >
    > Btw, can emails themselves be password protected so that the intended
    > recipient has to enter an agreed upon password, just to read the content of
    > the email (as well as access any attached files included)? If this is
    > possible, than I wouldn't need to secure and password protect the attached
    > file if the recipient can't even access the content of the email itself
    > without a password.
    >
    > Any suggestions would be greatly appreciated! Btw, I have the Office 2007
    > Suite (Word, Excel, Powerpoint) on my computer, and I'm using a Windows 7 PC.
    >
    > Dan


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    KIND. LD5SZRA DISCLAIMS ALL WARRANTIES, EITHER EXPRESSED OR
    IMPLIED, INCLUDING THE WARRANTIES OF MERCHANTABILITY AND
    FITNESS FOR A PARTICULAR PURPOSE. IN NO EVENT SHALL LD5SZRA
    OR ITS ASSOCIATES BE LIABLE FOR ANY DAMAGES WHATSOEVER
    INCLUDING DIRECT, INDIRECT, INCIDENTAL, CONSEQUENTIAL, LOSS OF
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    DAMAGES. SOME STATES DO NOT ALLOW THE EXCLUSION OR
    LIMITATION OF LIABILITY FOR CONSEQUENTIAL OR INCIDENTAL
    DAMAGES SO THE FOREGOING LIMITATION MAY NOT APPLY.

    Copyright LD5SZRA 2010.
     
  4. Danny Boy

    Danny Boy Flightless Bird

    Thanks for all the help. I found the: Prepare>Encrypt Document option in Word
    and Excel 2007 that allows me to encrypt and password protect a file before
    emailing it.

    Here is my follow up question?

    If the person I email the attached file or files to has an older version of
    Office (e.g. Word or Excel 2002 or 2003) will they still be able to receive,
    enter the password I provide them, and view the email? I just wanted to make
    sure that encrypting and password protecting with Word and Excel 2007 can be
    accessed and viewed without difficulty in the event that someone is using an
    older version of the Office software.

    I also found that I cannot open Outlook, attach multiple files, and
    ecrypt/password protect them all at once in a single email. Is this
    assumption correct? It appears that I have to encrypt and password protect
    one item at a time, and if I have 5 files to email in an encrypted/password
    protected format, I have to send 5 separate emails, and cannot merely attach
    5 encrypted/password protected Word documents to one email (as I could do
    when sending non encrypted files).

    Thanks for the clarification!

    Dan

    "Bob I" wrote:

    > http://www.google.com/#hl=en&source...l=&oq=encrypted+&gs_rfai=&fp=581c98b851fa30a2
    > and
    > http://office.microsoft.com/en-us/outlook/HP012305361033.aspx
    >
    > Danny Boy wrote:
    > > If I want to send an email with attachment (usually in Word, Excel or
    > > Powerpoint) so that it is secure, and so that the attachment can only be
    > > opened by someone who knows the "password" that we agree upon, is there a way
    > > to do this?
    > >
    > > I wasn't familiar with an available option in Outlook, or any specific
    > > programs or coding that allow for this.
    > >
    > > Btw, can emails themselves be password protected so that the intended
    > > recipient has to enter an agreed upon password, just to read the content of
    > > the email (as well as access any attached files included)? If this is
    > > possible, than I wouldn't need to secure and password protect the attached
    > > file if the recipient can't even access the content of the email itself
    > > without a password.
    > >
    > > Any suggestions would be greatly appreciated! Btw, I have the Office 2007
    > > Suite (Word, Excel, Powerpoint) on my computer, and I'm using a Windows 7 PC.
    > >
    > > Dan

    >
    > .
    >
     
  5. Bob I

    Bob I Flightless Bird

    Perhaps you should just password protect a ZIPfile and send that if you
    aren't going to be certain about the recipient's e-mail client.

    Danny Boy wrote:
    > Thanks for all the help. I found the: Prepare>Encrypt Document option in Word
    > and Excel 2007 that allows me to encrypt and password protect a file before
    > emailing it.
    >
    > Here is my follow up question?
    >
    > If the person I email the attached file or files to has an older version of
    > Office (e.g. Word or Excel 2002 or 2003) will they still be able to receive,
    > enter the password I provide them, and view the email? I just wanted to make
    > sure that encrypting and password protecting with Word and Excel 2007 can be
    > accessed and viewed without difficulty in the event that someone is using an
    > older version of the Office software.
    >
    > I also found that I cannot open Outlook, attach multiple files, and
    > ecrypt/password protect them all at once in a single email. Is this
    > assumption correct? It appears that I have to encrypt and password protect
    > one item at a time, and if I have 5 files to email in an encrypted/password
    > protected format, I have to send 5 separate emails, and cannot merely attach
    > 5 encrypted/password protected Word documents to one email (as I could do
    > when sending non encrypted files).
    >
    > Thanks for the clarification!
    >
    > Dan
    >
    > "Bob I" wrote:
    >
    >
    >>http://www.google.com/#hl=en&source...l=&oq=encrypted+&gs_rfai=&fp=581c98b851fa30a2
    >>and
    >>http://office.microsoft.com/en-us/outlook/HP012305361033.aspx
    >>
    >>Danny Boy wrote:
    >>
    >>>If I want to send an email with attachment (usually in Word, Excel or
    >>>Powerpoint) so that it is secure, and so that the attachment can only be
    >>>opened by someone who knows the "password" that we agree upon, is there a way
    >>>to do this?
    >>>
    >>>I wasn't familiar with an available option in Outlook, or any specific
    >>>programs or coding that allow for this.
    >>>
    >>>Btw, can emails themselves be password protected so that the intended
    >>>recipient has to enter an agreed upon password, just to read the content of
    >>>the email (as well as access any attached files included)? If this is
    >>>possible, than I wouldn't need to secure and password protect the attached
    >>>file if the recipient can't even access the content of the email itself
    >>>without a password.
    >>>
    >>>Any suggestions would be greatly appreciated! Btw, I have the Office 2007
    >>>Suite (Word, Excel, Powerpoint) on my computer, and I'm using a Windows 7 PC.
    >>>
    >>>Dan

    >>
    >>.
    >>
     
  6. Zaidy036

    Zaidy036 Flightless Bird

    In article <4BE097E2.53B6A249@discussions.microsoft.com>,
    LD5SZRA@discussions.microsoft.com says...
    >
    > Office 2003 and Office 2007 should be used to encrypt the
    > documents before attaching them to your email. Also, you could
    > zip the office files using Winzip and this allows you to encrypt
    > the files before attaching them.
    >

    <snip>

    a free alternative is 7Zip at http://www.7-zip.org/
     
  7. Bob I

    Bob I Flightless Bird

    Zaidy036 wrote:
    > In article <4BE097E2.53B6A249@discussions.microsoft.com>,
    > LD5SZRA@discussions.microsoft.com says...
    >
    >>Office 2003 and Office 2007 should be used to encrypt the
    >>documents before attaching them to your email. Also, you could
    >>zip the office files using Winzip and this allows you to encrypt
    >>the files before attaching them.
    >>

    >
    > <snip>
    >
    > a free alternative is 7Zip at http://www.7-zip.org/


    why bother with that when your operating system can already do it?
     
  8. Zaidy036

    Zaidy036 Flightless Bird

    In article <#8$JbPW7KHA.5112@TK2MSFTNGP02.phx.gbl>, birelan@yahoo.com says...
    >
    > Zaidy036 wrote:
    > > In article <4BE097E2.53B6A249@discussions.microsoft.com>,
    > > LD5SZRA@discussions.microsoft.com says...
    > >
    > >>Office 2003 and Office 2007 should be used to encrypt the
    > >>documents before attaching them to your email. Also, you could
    > >>zip the office files using Winzip and this allows you to encrypt
    > >>the files before attaching them.
    > >>

    > >
    > > <snip>
    > >
    > > a free alternative is 7Zip at http://www.7-zip.org/

    >
    > why bother with that when your operating system can already do it?


    Do you mean Office or OS ?

    7 Zip has what I think are several advantages:
    - one can have many files in a single zip file
    - only use p/w once to lock or unlock all files
    - supports different p/w security levels
    - supports a command line in a batch to do repetitive tasks.
     
  9. Bob I

    Bob I Flightless Bird

    Zaidy036 wrote:
    > In article <#8$JbPW7KHA.5112@TK2MSFTNGP02.phx.gbl>, birelan@yahoo.com says...
    >
    >>Zaidy036 wrote:
    >>
    >>>In article <4BE097E2.53B6A249@discussions.microsoft.com>,
    >>>LD5SZRA@discussions.microsoft.com says...
    >>>
    >>>
    >>>>Office 2003 and Office 2007 should be used to encrypt the
    >>>>documents before attaching them to your email. Also, you could
    >>>>zip the office files using Winzip and this allows you to encrypt
    >>>>the files before attaching them.
    >>>>
    >>>
    >>><snip>
    >>>
    >>>a free alternative is 7Zip at http://www.7-zip.org/

    >>
    >>why bother with that when your operating system can already do it?

    >
    >
    > Do you mean Office or OS ?
    >


    I said operating system, please see Windows XP Help for

    extract files from a zipped compressed folder
     

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