1. This site uses cookies. By continuing to use this site, you are agreeing to our use of cookies. Learn More.

notebook file locations

Discussion in 'Microsoft OneNote' started by edwhicks, Jan 13, 2010.

  1. edwhicks

    edwhicks Flightless Bird

    i would like to set up a notebook for each of my clients (estimated 500
    notebooks) and put them on a server so other staffers can access and share.
    Is it possible to still use search functions or do all of the notebooks have
    to be open to search the files.
     
  2. Rainald Taesler

    Rainald Taesler Flightless Bird

    edwhicks wrote:
    > i would like to set up a notebook for each of my clients (estimated
    > 500 notebooks) and put them on a server so other staffers can access
    > and share. Is it possible to still use search functions or do all of
    > the notebooks have to be open to search the files.


    The search only works for files which are open.

    This said, I take the liberty to add an in general remark:
    I seriously doubt that OneNote would be a proper instrument for managing
    500 clients.

    ON for sure is a fantastic instrument good for at least 1001 things.
    But it's not an instrument that might replacement a customer database
    application.

    I'd suggest to look around for dedicated customer relationship
    management software and/or hire a consultant.

    Rainald
     
  3. Steve Silverwood

    Steve Silverwood Flightless Bird

    On Wed, 13 Jan 2010 08:12:01 -0800, edwhicks
    <edwhicks@discussions.microsoft.com> wrote:

    >i would like to set up a notebook for each of my clients (estimated 500
    >notebooks) and put them on a server so other staffers can access and share.
    >Is it possible to still use search functions or do all of the notebooks have
    >to be open to search the files.


    As Rainald said, the search only works on notebooks that are open.
    BUT, would ALL of your staff have to have continuous access to ALL of
    your notebooks? Maybe they could have open just those which they need
    to use at the time.

    Another alternative would be to use a few notebooks (like one for A-M
    and another for N-Z), and have tabs within those notebooks for each
    client. That would cut down on the number of notebooks open at any
    one time.

    Yes, you're going to run into performance issues, but to answer your
    question this might be possible given the above suggestions.

    As an alternative, you might consider using Outlook with the Business
    Contact Manager, which is better suited for this sort of thing.

    //Steve//
     

Share This Page