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Compacted messages

Discussion in 'Windows XP' started by P. Jayant, May 16, 2010.

  1. P. Jayant

    P. Jayant Flightless Bird

    XP during the Disk Cleanup operation indicates that certain old messages
    could be compacted. Similarly Outlook Express suggests compacting messages
    from time to time. But I have not seen XP reminding a user to look at his
    compacted message folder. Is it because these compacted messages are
    automatically deleted by XP after a certain period of non-use. Or is the
    User expected to open the compacted messages - assuming it is accessible to
    him - and delete the compacted messages when he thinks they are of no more
    use to him?

    P. Jayant
     
  2. Bruce Hagen

    Bruce Hagen Flightless Bird

    "P. Jayant" <p_jayant@dataone.in> wrote in message
    news:edYCsbW9KHA.5476@TK2MSFTNGP06.phx.gbl...
    > XP during the Disk Cleanup operation indicates that certain old messages
    > could be compacted. Similarly Outlook Express suggests compacting
    > messages from time to time. But I have not seen XP reminding a user to
    > look at his compacted message folder. Is it because these compacted
    > messages are automatically deleted by XP after a certain period of
    > non-use. Or is the User expected to open the compacted messages -
    > assuming it is accessible to him - and delete the compacted messages
    > when he thinks they are of no more use to him?
    >
    > P. Jayant



    Compacting does not remove messages. If messages are lost when compacting,
    I would respond with this:

    The two most common reasons for what you describe is disruption of the
    compacting process, (never touch anything until it's finished), or bloated
    folders. More on that below.

    Why does OE insist on compacting folders when I close it?:
    http://www.insideoe.com/faqs/why.htm#compact

    Why Mail Disappears:
    http://www.insideoe.com/problems/bugs.htm#mailgone

    About File Corruption:
    http://www.microsoft.com/windows/IE/community/columns/filecorruption.mspx

    Recovery tools:

    If you are running XP/SP2, or SP3, and are fully patched, then you should
    have a backup of your dbx files in the Recycle Bin, (or possibly the
    message store), copied as bak files.

    To restore a bak folder to the message store folder, first find the
    location of the Message Store.

    Tools | Options | Maintenance | Store Folder will reveal the location of
    your Outlook Express files. Write the location down and navigate to it in
    Windows Explorer or, copy and paste it into Start | Run.

    In WinXP, the .dbx files are by default marked as hidden. To view these
    files in Explorer, you must enable Show Hidden Files and Folders under
    Start | Control Panel | Folder Options | View.

    Close OE and then in Windows Explorer, click on the dbx file for the
    missing, or empty, folder and drag it to the Desktop. It can be deleted
    later once you have successfully restored the bak file. Minimize the
    Message Store.

    Open OE and, if the folder is missing, create a folder with the *exact*
    same name as the bak file you want to restore but without the .bak. Eg: If
    the file is Saved.bak, the new folder should be named Saved. Open the new
    folder and then close OE. If the folder is there, but just empty, continue
    on to the next step.

    First, check if there is a bak file already in the message store. If there
    is, and you removed the dbx file, go ahead and rename it to dbx.

    If it isn't already in the message store, open the Recycle bin and right
    click on the bak file for the folder in question and click Restore. Open
    the message store back up and change the file extension from .bak to .dbx.
    Close the message store and open OE. The messages should now be back in
    the folder.

    If the messages are successfully restored, you can go ahead and delete the
    old dbx file that you moved to the Desktop.

    If you do not have bak copies of your dbx files in the Recycle Bin, then:

    DBXpress run in Extract From Disk Mode is the best chance to recover
    messages:
    http://www.oehelp.com/DBXpress/Default.aspx

    And see:
    http://www.oehelp.com/OETips.aspx#4

    A general warning to help avoid this in the future:

    Do not archive mail in default OE folders. They will eventually become
    corrupted. Create your own user defined folders for storing mail and move
    your mail to them. Empty Deleted Items folder regularly. Keep user created
    folders under 300MB, and Default folders as empty as is feasible.

    Turn off e-mail scanning in your anti-virus program. It is a redundant
    layer of protection that eats up CPUs, slows down sending and receiving,
    and causes a multitude of problems such as time-outs, account setting
    changes and has even been responsible for lose of messages. Your
    up-to-date A/V program will continue to protect you sufficiently. For
    more, see:
    http://www.oehelp.com/OETips.aspx#3

    And backup often.

    Outlook Express Quick Backup (OEQB Freeware)
    http://www.oehelp.com/OEBackup/Default.aspx
    --
    Bruce Hagen
    MS-MVP [Mail]
    Imperial Beach, CA
     
  3. PA Bear [MS MVP]

    PA Bear [MS MVP] Flightless Bird

    Disk Cleanup offers to /compress/ files, not compact them, and this has
    nothing to do with compacting OE folders.

    P. Jayant wrote:
    > XP during the Disk Cleanup operation indicates that certain old messages
    > could be compacted. Similarly Outlook Express suggests compacting messages
    > from time to time. But I have not seen XP reminding a user to look at his
    > compacted message folder...
     
  4. P. Jayant

    P. Jayant Flightless Bird

    Could you kindly throw some light on what is the difference between
    "compacting" and "compressing"? In plain English, the two words mean the
    same thing.

    P. Jayant
     
  5. P. Jayant

    P. Jayant Flightless Bird

    I was under the impression that XP compresses files which have not been
    accessed by the user or compacts messages in Outlook Express (newsgroup
    messages, in particular) which Users read and forget. I would have no
    objection to such messages being deleted from the system after a User
    specified period, if the period can be specified in an Option Menu.

    P. Jayant
     
  6. Bob I

    Bob I Flightless Bird

    Compacting is the "removing" of the space occupied by the deleted
    messages. Compressing is the process of using an algorithm to store the
    same data in a different method, such as Zip or RAR.

    P. Jayant wrote:

    > Could you kindly throw some light on what is the difference between
    > "compacting" and "compressing"? In plain English, the two words mean the
    > same thing.
    >
    > P. Jayant
    >
    >
     
  7. Bob I

    Bob I Flightless Bird

    You would need to review the Options in OE, or you could post to one of
    the Outlook Express groups about it. Don't use OE, so can't help you there.

    P. Jayant wrote:

    > I was under the impression that XP compresses files which have not been
    > accessed by the user or compacts messages in Outlook Express (newsgroup
    > messages, in particular) which Users read and forget. I would have no
    > objection to such messages being deleted from the system after a User
    > specified period, if the period can be specified in an Option Menu.
    >
    > P. Jayant
    >
    >
     
  8. Olórin

    Olórin Flightless Bird

    In addition to PA Bear's hint (please don't keep snipping replies: "Disk
    Cleanup offers to /compress/ files, not compact them, and this has nothing
    to do with compacting OE folders") and to Bob I's answer, I would add that
    compacting is something that Outlook Express can do to messages in its store
    while compressing is an operation that Windows XP can do to files, in case
    that clarifies it at all. While the two may mean the same thing in plain
    English, the two have different sources in XP.


    "P. Jayant" <p_jayant@dataone.in> wrote in message
    news:ep9hDxa9KHA.3880@TK2MSFTNGP04.phx.gbl...
    > Could you kindly throw some light on what is the difference between
    > "compacting" and "compressing"? In plain English, the two words mean the
    > same thing.
    >
    > P. Jayant
    >
     
  9. PA Bear [MS MVP]

    PA Bear [MS MVP] Flightless Bird

    +1

    Bob I wrote:
    > Compacting is the "removing" of the space occupied by the deleted
    > messages. Compressing is the process of using an algorithm to store the
    > same data in a different method, such as Zip or RAR.
    >
    >> Could you kindly throw some light on what is the difference between
    >> "compacting" and "compressing"? In plain English, the two words mean the
    >> same thing.
     
  10. PA Bear [MS MVP]

    PA Bear [MS MVP] Flightless Bird

    Only if you start quoting the entire message to which you're replying AND
    check in at Windows Update to install KB978542 and the other updates your
    computer's missing.

    P. Jayant wrote:
    > Could you kindly throw some light on what is the difference between
    > "compacting" and "compressing"? In plain English, the two words mean the
    > same thing.
     

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