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automatically copy a line in word

Discussion in 'Microsoft Office' started by freelancer, Feb 4, 2010.

  1. freelancer

    freelancer Flightless Bird

    I am using MS office 7. I wish to set up a template which allows me to write
    a one off letter to a client. Within the letter I wish to customize the odd
    line or paragraph which will then be automatically repeated at a specific
    point further down the document. I can do this to a degree using mail merge
    but its something of a phaf so is there a way I can use, say, ‘quick parts’
    in the insert ribbon to do the same?
    Any responses will be greatly appreciated.
     
  2. Susan Ramlet

    Susan Ramlet Flightless Bird

    Office 2007? (That's actually Office "12", I believe.) I'll assume you're
    talking about Word.

    It's not really clear what your document structure is, but if I understand
    correctly, the document would be smart enough to know when you inserted a
    block of standard text in one location and would repeat it in a different
    location.

    I think it would require some automation, or macros to do this, and a peer
    support forum isn't a great place to learn how to do that. You could
    definitely use autotext for the boilerplate language so you could quickly
    insert it, but you'd have to do it each time yourself, I believe.

    --
    Susan Ramlet
    --
    please reply to the newsgroup so all may benefit.

    "freelancer" <freelancer@discussions.microsoft.com> wrote in message
    news:B659C5C4-90ED-4A3B-8757-0E5ED23EA343@microsoft.com...
    > I am using MS office 7. I wish to set up a template which allows me to
    > write
    > a one off letter to a client. Within the letter I wish to customize the
    > odd
    > line or paragraph which will then be automatically repeated at a specific
    > point further down the document. I can do this to a degree using mail
    > merge
    > but its something of a phaf so is there a way I can use, say, ‘quick parts’
    > in the insert ribbon to do the same?
    > Any responses will be greatly appreciated.
    >
     
  3. freelancer

    freelancer Flightless Bird

    Ahh susan, actually Office 12 is an old proto-version of Office 2007. It
    could be that somewhere out in the colonies you are still using that antique
    format but back here in the civilized world, we've moved on.
    I found a way of achieving my aim on Word 2007 but as we have lots of
    crossover format issues with Office and Word we tend to save documents in
    97-2003 format, which does not seem to allow for such complex requirements.
    I'll try a macro or look up some visual basic code but I'm a bit rusty at
    that sort of thing so, if you know of any other way then I’ll listen (or read
    as the case is!)
    cheers



    "Susan Ramlet" wrote:

    > Office 2007? (That's actually Office "12", I believe.) I'll assume you're
    > talking about Word.
    >
    > It's not really clear what your document structure is, but if I understand
    > correctly, the document would be smart enough to know when you inserted a
    > block of standard text in one location and would repeat it in a different
    > location.
    >
    > I think it would require some automation, or macros to do this, and a peer
    > support forum isn't a great place to learn how to do that. You could
    > definitely use autotext for the boilerplate language so you could quickly
    > insert it, but you'd have to do it each time yourself, I believe.
    >
    > --
    > Susan Ramlet
    > --
    > please reply to the newsgroup so all may benefit.
    >
    > "freelancer" <freelancer@discussions.microsoft.com> wrote in message
    > news:B659C5C4-90ED-4A3B-8757-0E5ED23EA343@microsoft.com...
    > > I am using MS office 7. I wish to set up a template which allows me to
    > > write
    > > a one off letter to a client. Within the letter I wish to customize the
    > > odd
    > > line or paragraph which will then be automatically repeated at a specific
    > > point further down the document. I can do this to a degree using mail
    > > merge
    > > but its something of a phaf so is there a way I can use, say, ‘quick parts’
    > > in the insert ribbon to do the same?
    > > Any responses will be greatly appreciated.
    > >

    > .
    >
     
  4. Bob I

    Bob I Flightless Bird

    You said office 7, that would have been Office 95 which contained Word
    7.0, Excel 7.0 ............ As for the 2003 vs 2007 issue, why not
    install the compatibility pack on the 2003 PCs?

    Microsoft Office Compatibility Pack for Word, Excel, and PowerPoint File
    Formats
    http://www.microsoft.com/downloads/...70-3ae9-4aee-8f43-c6bb74cd1466&displaylang=en

    freelancer wrote:

    > Ahh susan, actually Office 12 is an old proto-version of Office 2007. It
    > could be that somewhere out in the colonies you are still using that antique
    > format but back here in the civilized world, we've moved on.
    > I found a way of achieving my aim on Word 2007 but as we have lots of
    > crossover format issues with Office and Word we tend to save documents in
    > 97-2003 format, which does not seem to allow for such complex requirements.
    > I'll try a macro or look up some visual basic code but I'm a bit rusty at
    > that sort of thing so, if you know of any other way then I’ll listen (or read
    > as the case is!)
    > cheers
    >
    >
    >
    > "Susan Ramlet" wrote:
    >
    >
    >>Office 2007? (That's actually Office "12", I believe.) I'll assume you're
    >>talking about Word.
    >>
    >>It's not really clear what your document structure is, but if I understand
    >>correctly, the document would be smart enough to know when you inserteda
    >>block of standard text in one location and would repeat it in a different
    >>location.
    >>
    >>I think it would require some automation, or macros to do this, and a peer
    >>support forum isn't a great place to learn how to do that. You could
    >>definitely use autotext for the boilerplate language so you could quickly
    >>insert it, but you'd have to do it each time yourself, I believe.
    >>
    >>--
    >>Susan Ramlet
    >>--
    >>please reply to the newsgroup so all may benefit.
    >>
    >>"freelancer" <freelancer@discussions.microsoft.com> wrote in message
    >>news:B659C5C4-90ED-4A3B-8757-0E5ED23EA343@microsoft.com...
    >>
    >>>I am using MS office 7. I wish to set up a template which allows me to
    >>>write
    >>>a one off letter to a client. Within the letter I wish to customize the
    >>>odd
    >>>line or paragraph which will then be automatically repeated at a specific
    >>>point further down the document. I can do this to a degree using mail
    >>>merge
    >>>but its something of a phaf so is there a way I can use, say, ‘quick parts’
    >>>in the insert ribbon to do the same?
    >>>Any responses will be greatly appreciated.
    >>>

    >>
    >>.
    >>
     
  5. Steve Rindsberg

    Steve Rindsberg Flightless Bird

    In article <F3AB9472-5F7D-4CEA-B4DD-4A86D99B6A42@microsoft.com>, Freelancer
    wrote:
    > Ahh susan, actually Office 12 is an old proto-version of Office 2007.


    Ahh, actually you're wrong. Office 12 is the internal version number used by
    Office 2007.

    You initially stated that you were using Office 7, which was the successor to
    Office 4. Though it was likely that you were wrong about that as well, we do get
    questions here from users of all manner of outdated/older versions, so rather
    than assuming, Susan was sensible enough to ask.

    > It could be that somewhere out in the colonies you are still using that antique
    > format but back here in the civilized world, we've moved on.


    No need to get snotty.

    > I found a way of achieving my aim on Word 2007 but as we have lots of
    > crossover format issues with Office and Word we tend to save documents in
    > 97-2003 format, which does not seem to allow for such complex requirements.
    > I'll try a macro or look up some visual basic code but I'm a bit rusty at
    > that sort of thing so, if you know of any other way then I’ll listen (or read
    > as the case is!)


    Document Properties and field codes might work.

    You can define custom field codes and plug in whatever text you like.
    Then where you want it to appear, Insert, Field, choose DocProperty, then choose
    the name of the field you want to insert.

    After changing the contents of the custom property, to force a document wide
    update, press Ctrl+A to select all then F9


    > cheers
    >
    > "Susan Ramlet" wrote:
    >
    > > Office 2007? (That's actually Office "12", I believe.) I'll assume you're
    > > talking about Word.
    > >
    > > It's not really clear what your document structure is, but if I understand
    > > correctly, the document would be smart enough to know when you inserted a
    > > block of standard text in one location and would repeat it in a different
    > > location.
    > >
    > > I think it would require some automation, or macros to do this, and a peer
    > > support forum isn't a great place to learn how to do that. You could
    > > definitely use autotext for the boilerplate language so you could quickly
    > > insert it, but you'd have to do it each time yourself, I believe.
    > >
    > > --
    > > Susan Ramlet
    > > --
    > > please reply to the newsgroup so all may benefit.
    > >
    > > "freelancer" <freelancer@discussions.microsoft.com> wrote in message
    > > news:B659C5C4-90ED-4A3B-8757-0E5ED23EA343@microsoft.com...
    > > > I am using MS office 7. I wish to set up a template which allows me to
    > > > write
    > > > a one off letter to a client. Within the letter I wish to customize the
    > > > odd
    > > > line or paragraph which will then be automatically repeated at a specific
    > > > point further down the document. I can do this to a degree using mail
    > > > merge
    > > > but its something of a phaf so is there a way I can use, say, ‘quick parts’
    > > > in the insert ribbon to do the same?
    > > > Any responses will be greatly appreciated.
    > > >

    > > .
    > >
     

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